Ensuring security of digital data (recordings, data files or transcripts etc)

If you are storing or sending data of any kind, such as recordings, transcripts, data files or other research data that is supposed to be confidential, it is not enough to password protect it.

Data should be stored securely in the field (i.e if not stored in the department under lock and key or its equivalent) before being transferred back to Oxford Brookes University.

If it is stored on a laptop, it should be encrypted, otherwise it may be stored in Google Drive, for which the University has a security agreement. Recordings being sent to/from a transcriber outside the university should also be encrypted.

The university makes no recommendation about which encryption software you use, but does ask you to encrypt the material or use the University Google Drive